TherapyCRMFor ABA, speech, OT and physiotherapy practicesPractice Management forPediatric & AutismTherapy Teams
Plan goals, collect session data in the room, keep families in the loop and bill against funding — one client record from treatment plan to funded invoice, for ABA, speech-language, OT and physiotherapy practices.
Built Around the Therapy Session
Every feature hangs off the same client record, so the session you ran this morning is already the note, the parent update and the billable line.
Session Data Collection
Record trial data, prompt levels and notes in the room — offline-capable, with drafts encrypted on the device
Privacy-Focused Controls
Role-based access by practice and branch, MFA, 15-minute sessions, private files and audit trails
Multi-Location Scheduling
Branches, rooms, equipment and rotations, recurring appointments with conflict rules, waitlist and reminders
Versioned Treatment Plans
A shared goal library, plan activation and amendments, and clinician-confirmed mastery tracking
Funding & Billing
Documentation-gated session billing, funding programs tracked to the minute, and funder progress reports
Parent Portal & Messaging
Guardians see documents, complete forms, request bookings and log home practice; email and SMS under your branding
Built for Your Discipline
See how TherapyCRM fits the way your team works.
Controls You Can Verify
TherapyCRM is designed with Canadian health-privacy law and HIPAA business-associate obligations in mind. Compliance depends on configuration, contracts, policies, training, and your own risk assessment.
Privacy Program Support
Security documentation and vendor terms available for review
Data Protection
TLS in transit, private file access, and provider-managed encryption at rest
Assurance Transparency
No certification is claimed without current supporting evidence
One Record, Three Kinds of Work
Clinical, operational and financial workflows share one client record — no re-keying between tools.
Treatment plans, session data, SOAP-style progress notes, assessments and 117+ document templates all live on one client record — with review, publication and e-signing built in.
Leads and intake, multi-branch scheduling, staff rotations, waitlists and reminders, plus a parent portal whose booking requests land in a conflict-checked queue.
Session billing that requires documentation first, funding-program enrollments with an exact-minute utilization ledger, invoices and payment plans, and funder progress reports.
Plans Verified at Checkout
Prices come straight from the billing provider. Trial terms are shown before you confirm, and checkout is disabled if pricing cannot be verified.
Essential
Growth
The current checkout configuration uses a 14-day trial; final terms are shown by the billing provider.
Questions Practices Ask Before Switching
Something not covered? Email support@therapycrm.io.
Is TherapyCRM only for ABA practices?
No. It is built for pediatric therapy teams broadly — applied behaviour analysis, speech-language pathology, occupational therapy and physiotherapy — and many practices run more than one discipline in the same account.
Does session data collection work offline?
Yes. Session Runner keeps an encrypted draft on the device and syncs when a connection returns, using replay-safe receipts so a session is never lost or recorded twice.
Can it track Ontario Autism Program funding?
TherapyCRM tracks funding programs generically: enrollments, approved hours and amounts, an exact-minute utilization ledger and adjustments. It also produces a funder progress report with an Ontario Autism Program profile. It does not currently include province-specific billing rule packs or claims submission.
Is there a parent or guardian portal?
Yes. Guardians can view shared documents, complete forms, request appointments into a coordinator-reviewed queue, see invoices and payment plans, and log home-practice assignments.
Is TherapyCRM HIPAA or PHIPA compliant?
TherapyCRM includes the technical controls those frameworks expect — role-based access, MFA, audit logging, short sessions, encryption and retention policies. Compliance ultimately depends on your configuration, contracts, policies and training, and no certification is claimed without current supporting evidence. Security documentation and vendor terms are available on request.
Is there a free trial?
Yes. Every plan starts with a free trial; the exact trial length and terms are shown by the billing provider before you confirm checkout.
Run Your Next Session in TherapyCRM
Start a trial, set up a branch and a goal library, and run one real session end to end before you decide. Security documentation and service terms are available to review first.
Get in Touch
Questions about fit, funding workflows or security? Email support@therapycrm.io and we will route it to the right person.
Sales & Product Questions
Ask about verified capabilities, availability, and pricing
Security & Compliance
Questions about privacy controls, hosting, and security documentation
Customer Support
Technical support and account assistance