Estimate missed session revenue after refilled appointments and collected cancellation fees.
How to use this tool
Use this cancellation cost calculator to estimate missed session revenue after entered fees and recovered appointments.
Choose one review period and enter its aggregate appointment count and session fee.
Enter cancellation and no-show assumptions, refill success and the fees actually expected to be collected.
Review gross missed revenue, recoveries and the remaining shortfall before downloading.
Fictional example and how to read the result
Fictional example: a cancelled $100 visit that is fully refilled restores $100 of session revenue. Count the refill once.
This is a revenue comparison. It does not calculate clinic profit, determine whether a cancellation fee is lawful or establish an individual debt.
Make missed appointment assumptions visible
Compare gross missed session revenue with cancellation fees and recovered appointments. The net shortfall is revenue after those recoveries; clinic expenses and profit require a separate budget.
Use an aggregate appointment count rather than client identifiers.
Count a refill once and apply your actual fee collection assumptions.
Download assumptions alongside the estimate so someone else can review it.
Your browser, your entries
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