Portia ABA software compared for Canadian clinics

How to read this Portia comparison

The comparison uses only each vendor’s own public pages, read on 2026-10-08. Descriptions are paraphrased. Vendors change their sites, so readers should confirm each point on the linked vendor page before deciding. Privacy, security and hosting statements on Portia’s and SoniConnect’s sites are not repeated or assessed here.

The table covers public product descriptions. It does not assess a clinic’s contract, security review or claim routing to a particular payer. A status of “Not stated on the pages we read” is a prompt to ask the vendor, not evidence that a feature is missing. Portia’s dollar amounts are not copied here because they change.

• Portia, read 2026-10-08: the home page and the pricing, data collection, FAQ, insurance billing, product features, Minnesota, practice management, clinic owners, behavior analysts, about, release notes and request demo pages on portiapro.com.
• SoniConnect, read 2026-10-08: the home page and the pricing, solo, clinics, enterprise, ABA data tracking, autism therapy software, progress tracking, security, about and terms pages on soniconnect.ca.

What Portia states on its own pages

Portia ABA software is from Portia International Inc. Its pages describe therapy-first ABA clinic software that combines data collection, scheduling, a built-in curriculum and insurance billing. The curriculum is offered in English, Spanish and French and is described as having over 1,000 programs.

For data collection, the app records targets, ABC data, notes, forms, activities and check-in and check-out times, with time-stamped entries and real-time graphs. Its FAQ says a session needs no internet connection: staff pre-load the day’s sessions on a mobile device and the app syncs when connected. Its data collection page lists the app for Apple devices and for a second mobile platform, and describes recording in a laptop browser as an alternative.

Parent access is listed among the features in the software price, without detail on what parents can see. Its pages also list scheduling rules, authorization utilization tracking, payroll reports, custom reports, an image library and optional GPS location tracking. Its about page lists speech-language pathologists and occupational therapists among its users, and its billing page says multidisciplinary clinics can process speech, occupational therapy and physiotherapy billing codes. The pages describe no dedicated speech or occupational therapy clinical tools.

The product pages read do not state telehealth or video sessions as a feature, and no page read names the Ontario Autism Program. The home page FAQ says the team has expertise in Ontario’s provincial funding structures and that the software handles billing requirements in Canadian provinces; confirm with Portia what that covers in practice. Canadian touchpoints on the site include a Canada sign-in route and French-Canadian entries in its release notes.

Portia ABA software compared with TherapyCRM and SoniConnect

Each competitor cell reports only what its linked first-party page states. The TherapyCRM row describes TherapyCRM’s own product and limits. The row order is not a ranking. The wider tables linked below list more vendors, read on 2026-10-03.

Insurance claims: where Portia and TherapyCRM differ most

Portia’s insurance billing page describes selecting rendered sessions to claim, with claims checked before submission, and two models: full-service billing by Portia’s team and self-service billing for clinics with their own billers. Its pages name United States programs, including session note templates for Tricare and Medicaid and a clearinghouse route to a Minnesota Medicaid portal. The home page FAQ says the software handles billing requirements in Canadian provinces, but the pages read name no Canadian payer and do not describe Canadian claim submission.

TherapyCRM does not submit insurance or government claims. Its manual direct billing lets staff record expected insurer amounts for each invoice line, note how a claim was submitted outside the product, such as an insurer portal, paper or a family self-claim, with a control number, and record the insurer’s explanation of benefits. A clinic that wants electronic submission should ask Portia which Canadian payers it reaches. A clinic that submits through insurer portals may find TherapyCRM’s record keeping enough, but should test it with fictional data.

Portia pricing, currency and billing services

Portia’s pricing page lists its data collection and practice management system per client, which it calls a learner, per month in US dollars on a month-to-month contract, with a learner minimum and unlimited users. The price includes the mobile app with online and offline modes, parent access, authorization utilization tracking and AI-generated session summaries that staff can edit. SMS reminders and a Box.com integration are listed as add-ons.

Insurance billing is priced separately. Full-service billing carries an implementation fee, a percentage of claims paid and an annual contract. Self-service billing carries an implementation fee, an annual fee and per-transaction fees on a month-to-month contract, with clearinghouse fees paid by the clinic.

The pages show no Canadian-dollar price, so ask Portia whether a Canadian clinic is billed in US or Canadian dollars. SoniConnect’s terms page says its prices are in Canadian dollars. TherapyCRM publishes monthly and yearly plans with a free trial on its pricing page. Compare the billing unit, currency, minimum and included workflows before deciding.

Questions for Portia before a Canadian clinic signs

Put these questions to Portia in writing, and ask the other vendors the same ones.

• Which Canadian payers and funders does claim submission reach in practice, and which are handled outside the product?
• Is a Canadian clinic billed in US or Canadian dollars, and how does the learner minimum apply?
• What does Portia’s Ontario funding expertise mean for the Ontario Autism Program: reports, funding records or neither?
• What can a parent see in the parent access feature, and on which devices?
• How are speech and occupational therapy sessions recorded, beyond their billing codes?
• Which parts of the managed billing service are optional, and what are the contract terms?

Which clinic fits which tool, and a demo checklist

Portia fits ABA-focused clinics that want an all-in-one platform with a built-in curriculum, offline session capture and electronic claims, particularly teams used to United States payer workflows or wanting a managed billing team. SoniConnect fits Ontario-oriented clinics that want client-count pricing, video sessions and reports formatted for the Ontario Autism Program. TherapyCRM may fit pediatric ABA, speech and occupational therapy teams that need offline trial recording, multi-location scheduling, a parent and guardian portal and funding allocations and utilisation. TherapyCRM does not submit insurance or government claims, including Ontario Autism Program claims, and has no telehealth or video visits. It serves practices in Canada outside Quebec, in English only. Its Family app is for iPhone and iPad. TherapyCRM is practice management software with a clinical record, not a physician EMR, and it has no EMR certification.

Use fictional clients in every demo. Record a trial with a prompt level without a connection and sync it, share a summary with a guardian, enter a funding allocation, generate an invoice, and ask each vendor who submits claims, what is exported, and what the billing unit, currency and minimum are. Compare the written answers with the linked first-party pages. For a clinic that needs French, Portia’s pages mention a French curriculum and French-Canadian translations in its release notes, while TherapyCRM is English only.

Frequently asked questions